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A daily gross profit tracking schedule for stores
- Aug 17
- 4 min read
Updated: 4 days ago
Introduction
As a store or business owner, it is not enough to just monitor sales to know if your business is successful. What determines your true success is Gross profit (Gross Profit) that you achieve every day.
Tracking the total profit daily gives you:
An accurate understanding of your store's performance
Ability to make quick decisions
Immediate attention to any problems affecting profitability
A basis for pricing products and determining offers
In this article we will explain:
What is the gross profit?
The difference between it and net profit
How do you calculate it?
Practical daily schedule template
How to use it to improve results
First: What is the gross profit?
Gross profit It is the difference between sales revenue and cost of goods sold (COGS). It does not include operating expenses such as salaries, rent, or marketing.
Equation:
Gross Profit = Sales – Cost of Goods Sold
Example:
If you sell products worth 1,000 riyals in one day, and these products cost you 600 riyals, then:
Total profit = 1000 - 600 = 400 riyals
Second: The difference between gross profit and net profit
item
Gross profit
Net profit
Includes revenue?
✅ Yes
✅ Yes
Includes the cost of the goods?
✅ Yes
✅ Yes
Includes rent and salaries?
❌ No
✅ Yes
the goal
Know your profit from products only
Know the net profit after all expenses
Note Gross profit helps you evaluate the performance of products, while net profit evaluates the performance of the project as a whole.
Third: Why should you track your gross profit daily?
Discover declining profitability quickly Instead of waiting for the end of the month.
Improve products or pricing If costs are high, you can adjust prices or look for better suppliers.
Identify the best performing products High profit margin products are worth promoting more.
Improve inventory management When you know what actually makes a profit and what doesn't.
Fourth: How to calculate the cost of goods sold daily
In order to track gross profit accurately, the cost of the product must be known.
The cost of the goods includes:
Purchase price from the supplier
The cost of packaging or preparation
Shipping cost (if any)
Practical example:
Product
selling price
Purchase cost
Packaging cost
the total
Latte coffee
18 riyals
5 riyals
1 riyal
6 riyals
Chicken sandwich
25 riyals
12 riyals
2 riyals
14 riyals
Fifth: A daily schedule template to track the total profit
1. Simple manual spreadsheet
the date
Product name
Quantity sold
selling price
Product cost
Total sales
Total costs
Gross profit
July 20
American coffee
30
12
4
360
120
240
July 20
Cupcake
15
10
3
150
45
105
July 20
Total
—
—
—
510
165
345
2. Using Excel or Google Sheets
You can create a file that contains:
Column for product
Column for daily intake
Column for unit cost
Automatic equations to calculate gross profit
Sixth: Indicators that help you analyze numbers
Indicator
Interpretation
Decrease in gross profit as sales remain stable
An indication of rising costs
A particular product is less profitable
It will either be canceled or repriced
Sudden increase in costs
Check suppliers or there is waste
Seventh: How do you benefit from daily gross profit data?
✅ 1. Identify loss-making products
When you notice that a product has a very poor gross profit, see:
Pricing
Cost
Quantity sold
✅ 2. Improving marketing offers
Focus your campaigns on high-margin products.
✅ 3. Improve procurement management
Order smaller quantities of underperforming products, and focus on the most profitable.
✅ 4. Support expansion decisions
If you are thinking about opening a new branch or increasing production, daily profit data helps you make a numbers-based decision.
Eighth: Tools that help you follow up
Tool
Interest
Excel/Google Sheets
Smart tables and automatic linking of equations
Loyverse POS
Provides live gross profit reports
Square POS
Tracks the cost of each product
Zoho Books
Integrated accounting system with profitability analysis
Ninth: Important tips to make the most of the schedule
Record the quantities daily after the store closes
Train employees to record sales accurately
Determine exact cost prices for each product
Review the schedule weekly to analyze performance
Compare the week's performance to the previous week
Make the schedule part of your management routine
Tenth: What do you do if you notice a weakness in overall profit?
Review selling prices versus cost
Negotiate with suppliers to reduce the price
Redesign some products to reduce costly ingredients
Aim for up-selling on higher-margin products
Check with employees regarding waste or preparation of redundant products
Conclusion
Tracking the gross profit daily is not a boring task or reserved only for accountants. Rather, it is one of... The smartest tools Which helps you achieve stability and profitability for your project.
Do not wait for the end of the month or year to discover that your profit was less than expected. Start today by creating a simple spreadsheet, even if it is paper, and closely monitor every riyal that comes in and goes out.
The closer you are to the numbers, the closer you are to true success in your business.
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